AAA Drivers Licensed for a Courtesy Road Kit

Yes, Tuesday still works for me, and I think the earlier start is better because it leaves room if the discussion runs long.
For the room setup, a round table is fine, but I would add two extra chairs near the window in case Martin and Elena both stop by.
I checked the printed outline, and section three feels a little dense, so I can shorten my part and move the examples into a separate handout.
If you want, send me the updated agenda before lunch and I can mark the spots where a pause would help the conversation flow.
I also liked your idea of bringing tea instead of coffee since a few people mentioned wanting something lighter.
Let me know whether you want me to greet everyone at the door or just handle notes once the meeting starts.
Either arrangement works on my end, and I can stay an extra half hour if cleanup ends up taking longer than expected.

A A A Roadside support information for eligible local residents You qualify for an AAA Courtesy Roadside Kit Because your residence falls within a participating local area, you may receive this roadside support kit through the resident coverage program. The kit is provided at no charge to eligible residents, and you will not be billed for it. Review your courtesy kit details This notice is intended for licensed drivers in participating neighborhoods and municipalities. The program is based on area eligibility rather than a store purchase or enrollment event. If your location matches the resident criteria, the Courtesy Bundle may be prepared under the local allocation in your region. The kit is designed to support routine roadside preparedness. Contents may be adjusted according to regional supply and packaging schedules, but the items listed below reflect the standard bundle commonly distributed through the program. What the bundle may include Battery jumper cables Reflective warning triangle set Compact flashlight with batteries Tire pressure gauge Work gloves Poncho or weather cover First-aid basics pouch Seatbelt cutter and window tool Emergency contact card Phone charging adapter Reusable safety vest Multi-purpose storage case Availability is based on regional program allocation and item assembly schedules in your area. Please review your eligibility details if you would like to confirm whether your residence is included in the current distribution area. Thank you for taking a moment to look over this AAA resident notice.

I went through the checklist you sent, and I think the simplest route is to split the tasks by morning and afternoon so nobody feels rushed.
Sara can handle the signage because she already has the template, and I can revise the speaking notes once you tell me which topics you want to shorten.
If Daniel is still bringing the folding table, we should move the plants to the hall before people arrive because that corner gets crowded pretty quickly.
I also wanted to answer your question about food. Soup is probably easier than sandwiches since it stays warm longer, and we can keep the bread on the side.
For timing, a break around the midpoint sounds right, especially if the discussion part grows longer than expected.
Send me the updated list whenever you can, and I will return it with my edits in one pass so you do not have to compare two different versions.
If anything changes with the attendees, let me know before Monday evening.