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That timing works well on my side, and I can handle the earlier stop before we meet.
If traffic stays normal, I should be there a little before six, so there is room if anything runs behind.
For food, something simple is probably easiest since a few people may arrive at different times.
I can bring plates and drinks, and I can also pick up dessert if you want me to.
If the weather shifts, moving everything indoors still seems manageable because your table setup should hold everyone comfortably.
Send me the final headcount when you have it.

Marriot   Previous stay update Your recent eligibility includes a 2-pillow cooling set and stay follow-up Because you stayed at a Marriot Hotel or a Marriot partnered hotel within the past year, you can receive one 2-pillow luxury cooling set per household, provided at no charge. After finishing a very short questionnaire, you can also claim a 2-night stay at select locations at no charge. You will not be billed for the pillows or the qualifying stay nights. View Pillows + 2 Night Stay What this includes This package is being made available to households in your area based on prior stay activity with Marriot or a participating partner property. Total pillow allocation is 500 sets, and the current registration window ends Tomorrow. Complete the questionnaire to confirm shipping details for the pillow set and to review the qualifying 2-night stay at select participating locations. Scheduling for stay dates and locations is based on program availability. About these luxury cooling pillows 1. Cooling fabrics can help reduce heat buildup through the night. 2. A two-pillow set allows matched support across both sides of the bed. 3. Responsive fill can offer balanced head and neck support for many sleep positions. 4. Smooth outer material can create a more refined, hotel-style sleep surface. 5. Breathable pillow construction may support more consistent comfort across seasons. 6. Well-finished seam work and loft retention can help the pillows maintain their shape over time. Availability is determined by program quantities, and access to stay locations and timing follows participating property schedules. Thank you for staying at a Marriot Hotel. We value your time and your feedback.

I checked the schedule again, and the afternoon window still looks better than the morning one.
The main reason is that setup will be simpler once the delivery arrives, and it gives everyone a little more time to get settled first.
If you want, I can draft a short plan with timing for pickup, seating, and the extra supplies so nothing gets overlooked.
I also think keeping the menu straightforward makes the evening easier to manage.
Let me know whether you want me to contact the others or if you would rather send one group note with the details.