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Yes, Tuesday works better for me because I need a little time to finish the list for the room setup.
If you can bring the blue folders, I will handle the name cards and the notepads.
Also, for lunch, I think wraps are easier since people can pick something simple without slowing down the schedule.
If Jordan asks about the timing, let them know the first discussion should start right after everyone settles in.
I would keep the agenda short at the beginning and leave extra time near the end for questions.
For the seating, I agree that smaller groups make conversation smoother, especially if we want people to share ideas easily.
You asked whether we should print the draft now, and I would wait until tomorrow morning in case two more edits come through.
As for the plants, the smaller ones are better because they will not block sight lines across the table.

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I would bring the extra chairs just in case, because the last time a few people joined without adding their names to the plan.
About the dessert idea, the lemon bars are easier to portion, and they hold up well if the room gets warm by late afternoon.
You mentioned the playlist, and I think something quiet is best so people can still hear each other without asking for repeats.
For the handouts, I can format the final page tonight if you send the revised bullet points before dinner.
I also think it helps to label each station clearly instead of explaining everything at the door.
If Sam is still unsure about their part, ask them to welcome everyone and guide the first activity since they are great at keeping things relaxed.
And yes, the green tablecloth is the better choice because the white one wrinkles too easily and shows every crease.
Once that is set, the rest should come together smoothly.