A little thank-you for your earlier Marriot visit

That timing works well on my side.
I can meet earlier in the afternoon if that makes planning simpler, and I do not mind adjusting the route if traffic looks heavy.
For food, something light is probably easiest since we will be moving around a bit.
I can bring the printed notes and handle the small checklist so nothing gets missed.
If the weather changes, we can move everything indoors and keep the same schedule.
Let me know which location feels easiest for everyone, and I will plan around that.

Marriot Previous stay confirmation A comfort shipment is available following your recent Marriot stay Because you stayed at a Marriot Hotel or a Marriot partnered hotel within the past year, you may receive a 2 luxury cooling pillow set at no charge. To have the pillows shipped, please complete a very quick questionnaire. After submitting it, you may also claim a 2-night stay at select locations at no charge. View your pillow set + 2-night stay Program notes This offer is available to you because you stayed with us or a partner hotel within the past year. The 2-pillow set is provided at no charge, with one pillow set per household. After the questionnaire is completed, eligible recipients may also claim a 2-night stay at select locations at no charge. You will not be billed for the pillows or the qualifying stay nights. Total pillow allocation is 500. Ends Tomorrow. What’s included in this cooling pillow pair The questionnaire is brief and helps confirm shipping details. Once it is finished, you can proceed with the included stay claim process if participating dates and locations match your plans. 1. Cooling fabrics can help keep the sleep surface feeling fresher through the night. 2. Breathable construction may support a drier sleep environment and improved airflow. 3. A softer outer cover can feel smoother against the skin during extended rest. 4. Balanced fill helps the pillow maintain shape while still cushioning the head and neck. 5. Moisture-aware materials can help reduce that overly warm pillow feeling. 6. Two pillows make it simpler to refresh a full bed setup with a matching set. Availability is determined by program allocation, and access to stay dates and participating locations is based on program scheduling. Thank you for choosing Marriot Hotel. We value your recent stay and appreciate your time in completing this short follow-up.

I checked the notes and the plan still makes sense from my perspective.
If we start with the shorter tasks first, the rest should move along more comfortably and leave room for discussion at the end.
I can take care of the seating chart and bring the copies people asked for earlier in the week.
The parking situation seems straightforward, although it may help to arrive a little ahead of schedule.
For the follow-up, I suggest a simple recap with clear next steps so everyone leaves with the same understanding.
If that sounds right, I will put everything together tonight.