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Yes, Friday still works for me, and I think starting a little earlier would help us fit everything in without rushing.
For lunch, I can bring the pasta salad, and if you want, I can also put together the fruit tray since that keeps well in the cooler.
I checked with Dana, and she said the folding chairs are already in the storage room near the side door, so we will not need to borrow any from next door.
About the playlist, keep it light and easygoing, and maybe skip anything too loud during the first hour while people are settling in.
If the weather shifts, we can move the tables closer to the covered area and keep the games inside.
Also, please remind Sam to label the serving spoons, because last time everyone kept mixing them up and it turned chaotic very quickly.

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I was thinking the same thing, and honestly the easier plan is probably the better one for everyone involved.
If you handle the room notes, I can make the final checklist and send it around before noon so people have enough time to look at it.
For the snack table, keep it simple with things that do not need extra prep right before everyone arrives.
I asked Mia whether she could bring the extra extension cord, and she said yes, but she wanted to know where setup begins, so send her the order when you can.
As for the conversation prompts, shorter is better since people usually need only one or two ideas to get going.
Let’s keep the schedule flexible after the opening half hour, because if discussion runs long it will be nicer to follow the energy in the room instead of cutting it off too quickly.
That should make the evening feel smoother.