Yes, that timing works for me, and I think early afternoon is the better option because it leaves enough room if one part runs long.
If you want, we can start with the outline first, then move into the details once everyone has had a chance to read through the notes.
I also think it would help to keep the list short and practical so nothing gets lost in the shuffle.
For the room setup, a round table is better than rows since people usually speak up more when they can see each other.
I can bring the printed copies, and you can handle the markers and notepads if that is easier.
About lunch, a simple sandwich tray and fruit should cover it without making the break too long.
If weather changes the plan, we can move indoors and keep the same order for everything else.
One more thing, send me the final headcount when you have it so I can adjust the seating before we begin.
If you want, we can start with the outline first, then move into the details once everyone has had a chance to read through the notes.
I also think it would help to keep the list short and practical so nothing gets lost in the shuffle.
For the room setup, a round table is better than rows since people usually speak up more when they can see each other.
I can bring the printed copies, and you can handle the markers and notepads if that is easier.
About lunch, a simple sandwich tray and fruit should cover it without making the break too long.
If weather changes the plan, we can move indoors and keep the same order for everything else.
One more thing, send me the final headcount when you have it so I can adjust the seating before we begin.
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The first part can focus on the checklist, and the second part can be more open so people can ask for details without interrupting the flow.
You asked whether Tuesday or Wednesday makes more sense, and I would pick Wednesday because it gives everyone one extra day to get organized.
As for what to wear, I would keep it simple and comfortable since we may be moving between rooms a few times.
I can also bring the extra folders, but let me know if you would rather I handle the name cards instead.
For the agenda, the shorter version is probably better, then we can leave a few blank spaces for anything that comes up unexpectedly.
If that sounds right, send me your revised list and I will tighten it up before the morning.
